Pilita Clark. The other day, a friend was working from home when an internet glitch forced him to drop out of a video call just as one of his colleagues began to speak. I told him he was not alone. He had had a brush with a species that is rampant in the age of lockdown living. The Zoom bore. Video conferencing tools have exploded into our lives this year but none are quite like Zoom.
As Mary Meeker, the much-watched Silicon Valley venture capitalist, wrote in a report two weeks ago, it took about two years for Instagram to snag m monthly active users and roughly 18 months for the Fortnite video game.
Zoom has gone from 10m to m daily users in the space of just three months. Alas, it came without an instruction manual. Those of us who once lived happily without either it or its rivals have been cast into a virtual wild west that urgently needs some rules. Having consulted a slew of seasoned Zoomers, I offer the following thoughts to the millions who, like me, have just learnt what a grid view is and why it matters.
Do not be a Zoom bore. This offender comes in several varieties, starting with the windbag who was a remorseless drone before Covid and revels in the chance to overpower poorly run video meetings. A subset of the genre is the bore who has just learnt how to video chat and showers unsolicited advice at will to prove it. Avoid being either. Learn how to use the mute button. Many of us are now in our fifth week of lockdown yet many of us still do not know how tiresome it is to be on a video call wrecked by the gurgles, coughs and hisses from an unmuted microphone.
Keep it off unless instructed otherwise. Video calls are a chore to chair. Preparing time-consuming agendas is more vital than ever. Technical hitches are inevitable. Keeping track of who is online and who has spoken is harder. Someone will always cluelessly forget to use their microphone properly.Well, now everyone is a Zoom user. Random accounting guy. Grandma Rosie. Uncle Ted. Your kids. And everyone in between. Wear pants. And shirts. Last week, I was on a group call with over 20 people when a man suddenly appeared with his shirt off.
Keep your shirt on, bro this goes without saying for galsand wear pants in case you have to get up for any reason although this can be solved by tip 4. Light your face. Part of the benefit of video conferencing is being able to see familiar faces and read nonverbal cues when necessary. If possible, take video calls from a well-lit room or position yourself facing a light source like a window. Assuming no one is in the witness protection program, be proud and show people your mug.
Mute yourself. Note: It might be time to invest in a good pair of Bluetooth noise canceling headphones so your meetings are private and less interesting to your kids and pets and maybe bored spouses. Turn off your video when applicable. If you need to get up and leave for any reason that could be distracting to a group bio brake, snack, whateversimply turn off your video.
Use virtual backgrounds. Go to settings, Virtual Backgrounds, and choose one. Being in outer space might be better than forcing people to stare at your weird artwork. Note: You can upload your own photo or create a virtual background with new Canva templates made for Zoom. Be polite. Otherwise, unmute, wait for a pause, and bring up your thought. Similar to conference calls, there will be times when you and someone else speak at the same time.
Just be patient and realize this is part of the new norm.
Let me know! Book a free career strategy session. By Rachel Cross. Note: Better lighting actually makes you look better!Online Classroom Etiquette
Say Hello. Quick Links. Reflections of a Sherpa. All rights reserved.But here we are. If anyone can be called "lucky" during this crisis, it might just be people who've been able to keep their jobs and work remotely. To combat awkward moments with colleagues, Chen recommends a few preparatory steps: Take a test run on your webcam, use an external microphone, and ensure your internet is running at least 20 megabits per second, which you can check on Speedtest.
If you're hosting a Zoom meetingit might be a good idea to mute other people on the call, because they often forget to do so themselves. Chen echoes this advice, and, though it seems obvious, Twitter is chock-full of frustrated co-workers and students begging people to use the mute function.
Try not to have too many meetings. Jason Fried, Inc. Chen takes his calls at the dining room table and signals to others he's on a call with headphones.
That's one example of a boundary you can set. In the age of social distancing, that probably isn't going to happen, but you might need a walk around your apartment, backyard, or neighborhood to let out excess energy and perform your best on an important work call.
Top Stories. Top Videos. Deadline: July 13 Apply Now. Innovate Creativity Invent Design Pivot. Getty Images. Keep calls focused and efficient. It doesn't have to be video. Sponsored Business Content.With the sudden shift to online classes and working remotely, many in the University community are learning to host Zoom video conferences on the fly.
Here are some tips to ensure a positive experience for all your participants. The Meeting and Webinar platforms offer similar features and functionality but have some key differences.
Use meetings only for collaborative events with all participants being able to screen share, turn on their video and audio, and see who else is in attendance. Webinars are designed so that the host and any designated panelists can share their video, audio and screen with view-only attendees.
The host can also unmute the attendees. Whenever possible, distribute your Zoom meeting link only to those individuals who will be attending your class or meeting. If you share your meeting link on social media or other public platforms, anyone who sees the link will be able to join your meeting unless you set a password for your meeting and share that privately with attendees.
Skip to main content. Information for:. Zoom Meetings: Etiquette and Best Practices. Know Your Options: Meeting vs. Webinar The Meeting and Webinar platforms offer similar features and functionality but have some key differences. Include the date, time, meeting ID, and any other relevant information.
To ensure you are using the latest client, open the Zoom desktop client, click your initials in the upper right-hand corner, and select Check for Updates. Manage Your Participants Allow only signed-in users to join This feature can be useful when you want to control your guest list and invite only certain individuals for example, students or colleagues. If someone tries to join the meeting who isn't signed in to a Zoom account, they will receive a notice indicating the meeting is open only to authorized attendees, and they will have the option to sign in with an authorized email address.
Lock the meeting Locking a Zoom meeting that is in progress prevents new participants from joining, even if they have the meeting ID and password if you have required one.
Zoom Etiquette Tips for Everyone
Set a meeting password This option requires attendees to enter a password that you provide before they can join the meeting. Requiring a password makes it easier to share the Meeting ID publicly for example, on Twitterbecause you can send the meeting password privately for example, via email or a Twitter DM. They will not be able to rejoin unless you allow them to do so see below.
Allow removed participants to rejoin If you remove the wrong person from a meeting, you can allow them to rejoin. Sign in to pitt. This will allow hosts to block unwanted, distracting, or inappropriate gestures on video. This allows you to block unwanted, distracting, or inappropriate noise.
Turn off file transfer In-meeting file transfer allows people to share files through the in-meeting chat.Nothing causes a video conference call to come to a screeching, awkward halt quite like slow internet speeds, connectivity issues, or malfunctioning hardware. One of the most important things to do before joining a call or hosting one is making sure that your hardware works microphone, speakers, headphones and that your internet speeds are fast enough to support a decent level of quality for a video call.
Fortunately, there are a number of quick online internet speed tests you can use to check your internet connection. For video calling apps like Skype, the required speeds for video calls depends on the complexity of the video call itself. Or maybe you found a quiet place in which you could attend your meeting but the room itself might be distractingly messy or have walls with not-so-bland decor.
For example, Zoom allows its users to add a fun virtual background to their video instead of just showing the contents of their messy rooms. Not every work issue needs to be hashed out via video calls.
Zoom Meetings: Etiquette and Best Practices
Make sure that the topic of discussion is appropriate for a video conference. If it can be handled via Slack or an email, then use those methods. Generally speaking, longer conversations and remote training sessions are the best uses for video calls.
Video conference calls can be difficult to coordinate especially as the number of participants increases and time-consuming. Not everyone can just hop on a call, so be mindful of that while deciding whether or not to have a video conference meeting. But if you work from home and have kids or pets it can be hard to find a quiet room to attend your video conference call meeting. When background noise is unavoidable, or if your work requires privacy, it may be worth it to use a white noise machine to help drown out excess background noises and muffle your own private conversations.
You could try interrupting or talking over someone so you can ask your question. Plus, it can be disruptive to constantly have to stop the flow of the meeting to answer questions as they come up.
So what should you do? This way, you and your colleagues can submit all the questions you want during the meeting without audibly interrupting anyone who is speaking. And then, during a natural lull in the meeting, the presenter or meeting host can answer those questions at their convenience because the questions will be viewable by everyone in the chat message sidebar.
Otherwise, your video conference call will stream the sounds of your movements. Video calling clients like Zoom will often have a microphone icon you can tap on to mute or unmute your microphone during the meeting.
You might be tempted to work on other tasks during the video meeting. If possible, try not to do that and just focus on the meeting at hand and being present with your co-workers. Taking notes on the content discussed during the meeting is fine, but other activities should be kept to a minimum or avoided. Not all video conference calls are created equal and your outfits should match the expectations of your audiences. Microsoft upgrades its Outlook apps for improved after-hours working 3 hours ago.
When it comes to work Zooms, Annika Purdey has some very strong opinions. The social consequences of getting any of this wrong are dire — no one needs to be exiled as well as isolated.
But fear not, Tatler is here — as it always has been — to lay down the law. Also, do not point out things in your background to other people. It would be crass to point out your Warhols in normal life and it remains so on Zoom.
Bookshelves, Reynolds pictures, fireplaces and even an impressive spice collection are all standard. No one needs to hear you swearing as you tumble out of an ill-judged handstand attempt in an online yoga class.
Preening and hair fiddling are out, too. Video calls are unfortunately a gift to bores, so extra vigilance is required to prevent people banging on for too long. This is especially true for book clubs — move yours online at your own risk. This is especially true for work Zooms. For how to look good on your next Zoom call, watch our tutorial with Amelia Liana, here. In order to see this embed, you must give consent to Social Media cookies.
Open my cookie preferences.Cory Morse MLive. There was a time when those of us who worked in offices thought that the coronavirus pandemic would finally mean an end to office meetings. Oh, what fools we were. What sweet summer children. Office meetings continue despite social distancing, thanks to video conference tools such as Zoom, Skype, Microsoft Teams and many others.
Don’t lurk, don’t eat, please mute: The new etiquette rules of Zoom
So with this new era of video conferencing and online meetings, many have found that there are a new set of guidelines to follow - things that we might not have needed to discuss in person, but are worth going over now that so many are working from the comfort of their own homes - or discomfort, depending on your setup. Use the video option when possible. Times are tough for those working from home, and wearing sweatpants all day, every day is one of the few silver linings.
You might also find it makes you feel a little more normal.
Seven Rules of Zoom Meeting Etiquette From the Pros
Stage your video area. More light is better. Video quality is dramatically improved with more lighting. An extra nearby lamp is usually helpful. Just make sure the light is in front of you, not behind you - being backlit makes you harder to see. Try to look into the camera. Do your own tech support before you start.
Most video conference services allow you to see a test of what your camera is recording before you start broadcasting it to everyone else, so have it arranged the way you want it.
Zoom, for instance, has a feature that lets you test your settings before your meetings begin: just go to zoom. You can also usually decide if you come in with audio hot or muted before you accidentally broadcast whatever is on the TV in the next room. And speaking of sound Background noise can be really distracting. It can be a little gross to watch other people eat sometimes.
Or listen to them chewing, for that matter.